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TRANSFORM YOUR TRACKING
Tracking Transformer gives you crystal-clear insights into your therapy practice—so you can make empowered decisions with confidence.
Built for therapists by a therapist.
You didn’t start your private practice to get stuck in admin overwhelm or second-guess your numbers.
You became a therapist to hold space, foster healing, and create real change. But when your business systems feel scattered or unclear, it’s easy to carry that stress into your client work.
Tracking Transformer helps you refocus where it matters most—on your clients.By simplifying how you track CRPO hours, income, and outcomes, it frees your mental load and gives you the clarity to build a practice that’s not just sustainable—but deeply fulfilling.
When you feel organized and confident in your business, your clients feel it too.y practice —so you can make empowered decisions
What makes it different?
Microsoft Excel-based - no apps, or other technology needed!All-in-One Dashboard – Track clinical hours, session types, revenue streams, client numbers, and more in one intuitive place.
Customizable for Any Practice – Whether you’re solo, group-based, or hybrid, this tool adapts to your setup.
Visual Insights – See your KPIs through clear visuals and charts that help you spot trends, bottlenecks, and growth opportunities.
Designed by a Therapist-for-Therapists – Built by someone who understands your world: client care first, business clarity second.
No Tech Headaches – Comes with instructions, templates, and video walk-throughs—no spreadsheet sorcery needed.
Growth-Focused – Make smarter decisions about pricing, scheduling, and strategy with data that speaks your language
DASHBOARDS EXAMPLES
INCOME & EXPENSES
he Dashboard offers a birds-eye view of your income and hours worked across months. It pulls cumulative data from your tracking sheets to help you see progress at a glance.
How many hours am I working each month, and how does that feel?
Is my income aligned with my workload, or am I overextending?
What’s my average monthly income and how does it compare to my goals?
Are there noticeable dips or spikes—what might explain them?
BY CLINIC REVIEW
This sheet breaks down income by clinic or referral source, showing you what you’ve earned per month from each location or platform.
Use it to: verify that clinic payouts match your tracking and see which partnerships are most profitable.
Am I being fairly compensated at each clinic?
Do I want to shift more of my hours toward one clinic over another?
Are there any discrepancies between my records and the clinic's reports?
INCOME SIMULATOR
Designed as a weekly planning tool to help you visualize your time commitments across all areas of your practices. This dashboard is especially helpful for balancing multiple streams of work, and allows you to simulate your income based on your schedule.
What is my ideal weekly schedule, and how does it align with how I’m actually spending my time?
Am I giving myself enough breaks and buffer time between clients?
Which clinics or services take up the most of my weekly capacity?
TRACKING TRANSFORMER
$97
$147
HSY NOT INCLUIDED
Dashboards Available
Dashboard: tracks income, expenses, hours, supervision hours and ratios.
By Clinic Details: monthly income by each clinic or revenue source
Weekly View: tracking hours and income and allows you to see trends week-to-week.
CRPO Hours: DCC and Supervision - all the details you need to submit your paperwork to the CRPO or your regulating body.
Clients Metrics: It provides insight into where your clients are coming from and how much each stream is contributing financially.
Expenses: Tracks your expenses, month to month - lined up with CRA categories
Not Convinced? Check out highlights from my onboarding video.
What you'll get:
Professional-Grade Dashboard: Access a clean, intuitive interface—see trends, patterns, and progress at a glance (see visuals above).
Tailored Insights for Therapy: Automatically track session types, hours, client intake and retention, income streams, and therapeutic outcomes.
Customizable Charts & Reports: Adapt your dashboard to match your practice—from solo work to group therapy models.
Visual Intelligence: Your progress is displayed through impactful graphs and heat maps—spot trends and shift strategies confidently.
Therapist-Focused Design: Created by a mental health professional so nothing feels generic or irrelevant—everything supports your practice.
Plug & Play Setup: Includes easy templates, onboarding video
Let's Get Tracking!
Grab the Tracking Transformer now and start making decisions backed by insight—not guesswork.
Whether you’re in Year 1 or Year 10, this tool was made to help you thrive.
Buy now and start tracking what truly matters.
$97
$147
HST NOT INCLUDED
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